Traffic Lights · where the money goes

$126,000 a month pays for 4,200 Copilot seats; Engineering carries the most, $20,400.

assumption · your Microsoft 365 Copilot seat price, until you save your own · $30 per seat per month

Investigate in Analytics Generate report

Engineering680 seats$20,400

Sales600 seats$18,000

Operations420 seats$12,600

Customer Success390 seats$11,700

Finance340 seats$10,200

Marketing260 seats$7,800

Period This month Currency USD Scope All departments Change filters in Analytics →

Total chargeable costassumption

$126,000

4,200 paid Copilot seats per month

↑ 1.0% vs August 2026

Seats waiting for a userassumption

$43,200

1,440 paid seats — assigned and ready to activate, plus unassigned — rerouted, never removed · 1,280 ready to activate now, 1,283 at the previous run

↓ 5.9% vs August 2026

Seats activecounted

65.7%

2,760 of 4,200 paid seats active — active among paid, not among assigned

↓ 1 point vs August 2026

License cost by department

Counted Copilot seats per team at your seat price, ranked. Teams below five people are merged.

assumption

Counted license cost by department, ranked

current license position US$ per month Assumption

Engineering

680 seats · 76% assigned seats in use

$20,400 17% of the department bill

Sales

600 seats · 65% assigned seats in use

$18,000 15% of the department bill

Operations

420 seats · 64% assigned seats in use

$12,600 10% of the department bill

Customer Success

390 seats · 67% assigned seats in use

$11,700 9.7% of the department bill

Finance

340 seats · 79% assigned seats in use

$10,200 8.4% of the department bill

Marketing

260 seats · 65% assigned seats in use

$7,800 6.4% of the department bill

Product

260 seats · 77% assigned seats in use

$7,800 6.4% of the department bill

250 seats · 82% assigned seats in use

$7,500 6.2% of the department bill

Counted Copilot seats at this organization's seat price

Evidence & data — Counted license cost by department, ranked

Comparison

Ranked by what each team carries. The share beside each bar is of $121,200, the counted license bill across every department with a counted seat row — the 4 smaller departments carrying $25,200 are not drawn here but are in the table below. It is not a share of the whole estate cost.

Source & method

Microsoft license records joined to your directory.

Basis: Assumption

Accessible data

Counted license cost by department
Department	License / mo	Share of department bill	Seats	Active among assigned
Engineering	$20,400	16.8%	680	76%
Sales	$18,000	14.9%	600	65%
Operations	$12,600	10.4%	420	64%
Customer Success	$11,700	9.7%	390	67%
Finance	$10,200	8.4%	340	79%
Marketing	$7,800	6.4%	260	65%
Product	$7,800	6.4%	260	77%
IT	$7,500	6.2%	250	82%

Shares are of $121,200, the counted license bill across all 12 departments with a counted seat row; 4 of them are below the top eight and not drawn. Teams below the five-person privacy floor are merged. An em dash is a figure this product does not hold.

1 row is not drawn here: it has no counted seat data, because the directory join has not supplied a publishable figure. It is still in the table below, with an em dash rather than a guess.

Teams in the directory23 counted Source: Microsoft Graph — directory. 21 named + 2 teams shown together as Other teams. As of: 24 September 2026

Chargeback-ready people1,120 estimate ↑ 0.2% vs August 2026 Source: Aristo readiness assessment over counted adoption signals. about $33,600 a month would fund this cohort. As of: 24 September 2026 Consumption budget used68.2% estimate Source: Illustrative consumption scenario. of the $320,000/mo cap · $218,190 so far this month · at this pace $278,540 by month end — 87% of the cap. As of: 24 September 2026

Cost trend

What consumption actually cost, month by month, with each month carrying its own basis.

MonthlyUSD

Metered consumption by month

last 6 months US$ per month Labeled estimate

Labeled estimate — An estimate worked from real inputs, deliberately on the low side — never a measurement.This month so far — not a complete month

Evidence & data — Metered consumption by month

Comparison

No month here is measured yet: every bar is the labeled envelope estimate, built to under-count rather than to flatter. The final bar is drawn open because it is this month so far a shorter month, not a smaller one.

Source & method

Azure Cost Management export where connected; Aristo consumption envelope otherwise.

Basis: Labeled estimate

Accessible data

Metered consumption by month
Month	Spend	Basis	Complete month
Apr 2026	$229,400	Labeled estimate	Yes
May 2026	$238,650	Labeled estimate	Yes
Jun 2026	$246,780	Labeled estimate	Yes
Jul 2026	$258,420	Labeled estimate	Yes
Aug 2026	$269,760	Labeled estimate	Yes
Sep 2026	$218,190	Labeled estimate	No — month to date

A month-to-date figure is a shorter month, not a smaller one, and must not be read as a fall.

Product breakdown

Every paid Microsoft product, in seats.

Paid seats by product

current license position seats Counted

Microsoft 365 Copilot

4,200 seats 96% assigned $126,000/mo

Power BI Pro

1,050 seats 86% assigned

Visio Plan 2

242 seats 50% assigned

Dyn365

600 seats 87% assigned

Microsoft 365 E5

2,500 seats 98% assigned

Project Plan 3

150 seats 60% assigned

Assigned to a personBought, unassigned

Copilot seat bill: $126,000 a month.

Evidence & data — Paid seats by product

Comparison

Money is shown only for products this product holds a real seat price for. Every other product is reported in counted seats and deliberately never dollarized — an invented price would make the total look precise and be wrong.

Source & method

Microsoft license records (Organization.Read.All).

Basis: Counted

Accessible data

Paid seats by product
Product	Assigned to a person	Bought, unassigned	Total seats
Microsoft 365 Copilot	4,040	160	4,200
Power BI Pro	900	150	1,050
Visio Plan 2	120	122	242
Dyn365	520	80	600
Microsoft 365 E5	2,440	60	2,500
Project Plan 3	90	60	150

Seats are counted for every product; money appears only where a real seat price backs it.

Department detail

Counted license cost, counted seats and the consumption budget your organization set, per team. The two money columns are on different bases and are never added together.

Investigate in Analytics Export

Scroll sideways for the remaining columns.

Monthly chargeback by department. With JavaScript enabled, column headings sort the table. Seats and utilization are counted; license cost is counted seats at this product's default seat price, an assumption until you set yours; the consumption allocation is the budget set by your organization. An absent allocation is shown as a dash; totals include only named departments with a saved budget. The two money columns are on different bases and are never added together.
Department	People	Active seats	Seat usage	License cost / mo counted seats · default price	Per active seat counted seats · default price	Allocation consumption · set by your organization	Assigned seats ready to activate / mo	Investigate
Engineering	1,550	520	76%	$20,400	$39	—	$4,800	Analytics →
Sales	1,370	390	65%	$18,000	$46	$42,000	$6,300	Analytics →
Operations	1,020	270	64%	$12,600	$47	—	$4,500	Analytics →
Customer Success	885	260	67%	$11,700	$45	—	$3,900	Analytics →
Finance	650	270	79%	$10,200	$38	$31,500	$2,100	Analytics →
Marketing	540	170	65%	$7,800	$46	$28,000	$2,700	Analytics →
IT	495	205	82%	$7,500	$37	—	$1,350	Analytics →
Product	455	200	77%	$7,800	$39	—	$1,800	Analytics →
Human Resources	370	120	67%	$5,400	$45	—	$1,800	Analytics →
Manufacturing	537	125	60%	$6,300	$50	—	$2,550	Analytics →
Supply Chain	445	120	57%	$6,300	$53	—	$2,700	Analytics →
Data & Analytics	425	110	46%	$7,200	$65	—	$3,900	Analytics →
Other teams Teams aggregated for privacy	243	—	—	—	—	—	—	Analytics →
Totals				$121,200		$101,500

Other teams — 2 teams shown together, so that no group of fewer than five people is shown on its own.

160 paid seats bought and never assigned cost $4,800 a month. They are part of the paid-seat bill and of no department’s row. assumption · seats counted from your Microsoft license records, priced at this product’s default seat assumption · as of 24 September 2026.

Privacy floor, stated rather than assumed. This page groups directory people. Users and teams groups assigned seat holders; Department AI visibility includes people after personal privacy choices, so its totals can differ. This page never names a person — named recognition exists only on Department AI visibility, where your organization's policy and each person's own choice decide it. Teams of five or more people keep their names; smaller teams are shown together and small figures are shown in words. Other teams — 2 teams shown together, so that no group of fewer than five people is shown on its own. There is no per-person view, screen or export of anyone else in this system for any leader to pull.

Reconciliation ledger — approved, by whom, fulfilled, and did the bill agree

One row per request. The two right-hand columns are computed from Microsoft’s own records and each carries the age of the check behind it.

0 reconciled2 awaiting owner approval

Scroll sideways for the remaining columns.

One row per credit or seat request: what was asked, who approved it, the cost center it is charged to, whether Microsoft’s own records show it was fulfilled, and whether the measured bill agrees. The fulfillment and invoice columns are computed and carry the age of the check behind them; the cost center and any Microsoft reference are declared and carry the age of the declaration. Every row is a department, a role, a count and a measured dollar — never a person.
Request department · what · $	Owner approval	Cost center	Fulfillment computed	Invoice measured	Status
Sales 120,000 pay-as-you-go credits · $1,200/mo	Awaiting a decision	— No cost center on this department yet — a leader sets one on the department budget and the next approval carries it here.	Awaiting the decision checked today	Awaiting the month’s bill	Awaiting owner approval Raised in Aristo · today
Engineering 24 Copilot seats · $720/mo Microsoft request · CR-2026-0914-ENG declared yesterday	Awaiting a decision	— No cost center on this department yet — a leader sets one on the department budget and the next approval carries it here.	Awaiting the decision checked today	Awaiting the month’s bill	Awaiting owner approval Microsoft request handed off · CR-2026-0914-ENG · yesterday Raised in Aristo · yesterday
Finance 250,000 pay-as-you-go credits · $2,500/mo	Approved by a department approver two people approved 12 days ago	FIN-4100 From this department’s budget, set 12 days ago	Awaiting Microsoft’s record checked today	Awaiting a measured source	Approved — awaiting fulfillment Raised in Aristo · 15 days ago Owner approval · 12 days ago

Microsoft governs the credit; Aristo governs the decision and the reconciliation. When a credit request is routed out of the Microsoft admin center, Microsoft marks it Handled externally — a routing label that records only that the request left, and never that it was approved, declined or fulfilled, with no loop back from the outside system (Microsoft Learn on managing Copilot Credits). Microsoft also says plainly that the admin center dashboards, Azure Cost Management and its finalized invoices “are related, but they don’t show the same level of detail” (Microsoft Learn, comparing the dashboard views) — which is why the invoice column above carries a 10% tolerance rather than an equals sign. Both facts are in the library in full.

How every number on this page was arrived at, and what is not measured yet

Counted means read directly from your Microsoft license records or usage signals. Measured means taken from your own billing export for the month being shown. Estimate means an envelope Aristo computed and labeled as one. Assumption means a default this product supplied because you have not set the real value. Every figure above carries the weakest of the words that apply to it.

The department table carries TWO money columns on two different bases, and they are never added together. License cost is the seats a team actually holds, counted, at your seat price. Consumption allocation is the budget your organization set for each department, from the same register as Budgets and requests. Where more than one budget names the same department, their allocations are added. A department without a saved budget shows a dash.

Not every card carries a comparison against the previous run, and the ones that do not are deliberate. A prior run stores seats ready to activate, not seats ready to activate plus unassigned seats, so a percentage drawn between the two would compare different quantities under one label. Where the prior figure is the same field it is used; where it is not, the card shows no delta rather than a plausible one.

Consumption so far this month: estimate · Illustrative consumption scenario. Connect your Azure Cost Management export for measured dollars.
Cost split by product family over time is not measured. Seat cost is known per product from your license records; metered consumption is not yet attributed to a product family, so the trend below shows one honest series rather than a stacked chart with an invented split.
Every dollar on this page is priced at a default seat assumption, not your negotiated price. Setting the real seat cost in Settings re-prices the whole page.