2,760 of 4,200 paid seats are active; 1,440 are waiting for a user — $43,200 a month, rerouted, never removed.

Your Copilot renewal is 98 days away. Right-sizing funds the next activation wave.

the illustrative renewal date · counted fresh on every read

On the scale of the 4,200 paid seats.

The move

Walk in with counted evidence per team — 14 people have already said whether they still need their seat.

See the renewal evidence

Take it to your meeting

The deckThe License Report as PowerPoint — one slide per question. This question as a PDFThe sheet, ready to print or save. ListenThis answer, read aloud.

Grace window — about 30 days after a subscription lapses, during which its seats still work — the only forward expiry signal Microsoft publishes.

← 3 · Who should have those seats instead?5 · What does the found money fund? →

Question 4 · What happens at renewal?

2,760 of 4,200 paid seats are active; 1,440 are waiting for a user — $43,200 a month.

$253,080 a year is ready to reroute to the next activation wave — estimate.See what it funds

How we counted this

where the countdown comes from · why the advice is shy

Microsoft exposes no renewal date, so the countdown runs on the date your own team provided and is recomputed on every read — it can never quietly age. The one expiry signal Microsoft does expose is the post-lapse grace window, and that is counted straight from your subscription list.

The countdown. provided Recomputed on every read from the date your team gave Aristo, so it can never quietly age. Microsoft's subscription list carries no renewal date to read — the one forward expiry signal it does expose is the post-lapse grace window, and that is counted.

Up to 703 seats are ready to reroute after review. The usage and survey signals can overlap, so this is a conservative upper bound. Review each reassignment before a seat moves.

So what: Your Copilot renewal is 98 days away. Right-sizing funds the next activation wave. Keep the paid seats and reroute those ready to people who are waiting.

You can now decide: which seats are ready to reroute to people who are waiting, and what that funds.

Defined: Grace window — roughly 30 days after a subscription lapses, during which its seats keep working; the only forward expiry signal Microsoft publishes. Keep / no longer needed — each seat-holder’s own answer to a single question, aggregated by team at five or more. Ready to reroute — an upper bound on seats whose use and survey evidence support a reassignment, subject to review. The paid seats stay funded. Provided — a figure your team gave Aristo, labeled so you always know which numbers are ours and which are yours.

See the renewal evidence, team by team

in use · ready to reroute · the countdown

Fig 5 · The renewal, with evidence attached

Days to renewal

provided

96 seats have already entered the post-lapse grace window — the one expiry signal Microsoft does exposecounted

9 people answered keep and 5 answered no longer needed, across 14 repliescounted

Sales keep 6 · no longer needed 39 replies

Up to 703 seats are ready to reroute after review. Right-sizing funds the next activation wave.$253,080 / yr estimate